# Budget management

It is possible to define a **Budget** on any level within your organisation. This enables different audiences to monitor costs across different clouds. When combining this feature with [**Notifications**](https://olddocs.exivity.io/3.5.4/administration/notifications), a business owner can now set budget thresholds to inform customers, departments, or project owners when they are reaching their configured budget.

### Create a budget

In order to create a budget, navigate to **Accounts > Budgets**. Then click the *Create* button to create a new budget. In this menu, a couple of items are presented:

![](https://2905039365-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LHEKskLK6aXinV75Knl%2F-LoKzJ3BeDf16TVmV88Y%2F-LoL0jOdrSy75PZEH5Bk%2Fimage.png?alt=media\&token=805cf758-e512-444d-bcf2-1903eba499c1)

#### Global options

*Global options* apply on the entire budget, and aply to the following items:

* **Interval:** determine whether the budget is applied *Monthly*, *Quarterly* or *Yearly*
* **Apply to:** a configured budget is by default applied to the total *Charge* of the configured *Interval*. It is however also possible to create a budget which is applied to the *Cost of Cogs (COGS)* instead

#### Revisions

A budget configuration can potentially change year over year, and therefore it is possible to create different budget revisions. Each revision can have the following settings applied:

* **Revision start date:** the start *Month, Quarter* or *Year* for this budget revision
* **Filter by:** typically a budget is applied to a single or multiple *Accounts.* It is however possible to add additional filtering on *Service* or *Service Category.* By applying *Service* based filtering, it is possible to limit the scope for a configured budget

#### Accounts

When a budget is created, it is possible to set a budget money amount for one or multiple accounts. In case each account for which a budget is set, also has 1 or multiple levels of child accounts, it is possible to control how the budget 'trickles down' the organisational structure:

* **Account selection:** it is required to select an *Account* from any level in your Report Definition. It is the possible to set a budget value (i.e. $100000) in the grey box next to the *Account*. 
  * The same applies to any *Child Accounts* for which you may set/overwrite a budget. You may add a Child Account to the list, by click the **green** button left of the account name
    * ***NOTE**: a child account may also be excluded from a budget, by clicking the Exclude checkbox right of the name of the Account*
* **Remainder:** using the *Remainder* drop-down it is possible to control the distribution of the budget towards child accounts. The two options to pick by default are:
  * **even:** each child account will get an even amount of budget. ***Example** :Consider a top level account 'ACME Corp' with a monthly budget set of  $100.000. When 'ACME Corp' has 10 child 'Business Unit' accounts , each of these 'Business Units' will get an even amount of the budget: In this case this will be $10.000.*
  * **shared:** when the distribution of the remainer is set to *shared,* the consumption of child accounts is ignored. As long as the total spendings of all child accounts does not go beyond the configured budget.  ***Example:** Consider a top level account 'ACME Corp' with a monthly budget set of  $100.000. When 'ACME Corp' has 10 child 'Business Unit' accounts , each of these 'Business Units' combined should not use more then $100.000.*
  * **none:** the option to not distribute any remainders is only applicable when overriding the budget percentage for each child account. This means it is required set a distinct budget percentage manually for each child account.

To create the Budget, click the **Create** button. It is now possible to view the spendings under budget via the [***Budget Report***](https://olddocs.exivity.io/3.5.4/reports/budget)

### **Changing a budget**

An existing budget can be changed by navigating to **Accounts > Budgets**, and then clicking the budget which you want to change. 

#### Changing an existing budget revision

Once a budget has been saved, you will be unable to change the start date unless you edit the *Budget Revision:*

![Edit a budger revision](https://2905039365-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LHEKskLK6aXinV75Knl%2F-LoVJTrWOLkzJtnotvn1%2F-LoVJq59628Os7vR_m9m%2Fimage.png?alt=media\&token=9df465df-891b-4c5d-b693-b394893748dd)

Once you have enabled edit mode for an existing *Budget Revision*, you will be able to change the start date:

![Change a budget revision start date](https://2905039365-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LHEKskLK6aXinV75Knl%2F-LoVJTrWOLkzJtnotvn1%2F-LoVKGQ8w__uK4xOux2a%2Fimage.png?alt=media\&token=45a3570f-5769-4644-9996-06525abad94d)

After making these changes you will need to save these by click the blue checkbox on the right. You can also cancel your changed using the blue x-sign, or delete the revision by clicking the red recycle bin.

#### Adding a new budget revision

Similar to changing a *Budget Revision,* it is possible to add a new revision that holds a different start date with revised budget plan. To do this, you will need to click the green + sign:

![Add a new budget revision](https://2905039365-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LHEKskLK6aXinV75Knl%2F-LoVJTrWOLkzJtnotvn1%2F-LoVNuaCivE89fGWPxnm%2Fimage.png?alt=media\&token=5e095519-25f0-44dc-8579-aa91c918b61f)